Accounts Payable
In the Avatar Accounting
System, the accounts payable module is not a separate subsystem.
It actually reads the general ledger detail for the information
it prints on reports and for inquiry purposes. Any report and inquiry screen
will tied to the general ledger at any time. No more subsystems not tying
to the general ledger. All reports and inquiry screens reflect the information
as current as the last posting of invoice batches.
- Accrual or cash based accounting
- All reports tie to the general ledger
- User choice as to invoices paid, either
partially or completely
- Automatic validation of information
as it is entered based on user defined edits
- Duplicate invoice detection from vendors
- Detailed history information
- When entering invoices for outside
operated properties, the user can enter 8/8ths or net amounts,
and the system will determine if the ownership percentage
used by the operator is the same as the DOI set up within
Avatar.
- Recurring monthly invoice capabilities
- Open payables reports by vendor, G/L
date, and property
Inquiry Screens:
Once the accounts payable invoices are posted to the general ledger, the user
can inquire into these invoices. The inquiry can be done by open invoices,
paid invoices, or both.
Open Invoices
You have the ability to enter a "start date" and only the invoices dated with
that date and later will display. You also have the ability to enter the invoice
number and only that invoice will display on the screen.
Paid Invoices
By entering a "P" in the "Class" field, you can inquire into paid invoices
only. This will show a second line for the invoice and will display the check
number, check date, and the check amount for that invoice.
Both Open and Paid Invoices
If you enter an "A" in the "Class" field, you can inquire into both open and
paid invoices for the vendor.
Reports:
- Open
Payables report by vendor,
property, or general ledger
date.
- Cash
requirements report
- Aged
accounts payable report
©2003 Avatar Systems, Inc.
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