Accounts
Payable
In the Avatar Accounting System, the accounts payable module is not a separate
subsystem. It actually reads the general ledger detail for the information
it prints on reports and for inquiry purposes. Any report and inquiry screen
will tied to the general ledger at any time. No more subsystems not tying
to the general ledger. All reports and inquiry screens reflect the information
as current as the last posting of invoice batches.
- Accrual or cash based accounting
- All reports tie to the general ledger
- User choice as to invoices paid, either partially or completely
- Automatic validation of information as it is entered based on user
defined edits
- Duplicate invoice detection from vendors
- Detailed history information
- When entering invoices for outside operated properties, the user
can enter 8/8ths or net amounts, and the system will determine if the
ownership percentage used by the operator is the same as the DOI set
up within Avatar.
- Recurring monthly invoice capabilities
- Open payables reports by vendor, G/L date, and property
Inquiry
Screens:
Once the accounts payable invoices are posted to the general ledger,
the user can inquire into these invoices. The inquiry can be done by
open invoices, paid invoices, or both.
 Open
Invoices
You have the ability to enter a "start date" and only the invoices dated
with that date and later will display. You also have the ability to enter
the invoice number and only that invoice will display on the screen.
 Paid
Invoices
By entering a "P" in the "Class" field, you can inquire into paid invoices
only. This will show a second line for the invoice and will display the
check number, check date, and the check amount for that invoice.
 Both
Open and Paid Invoices
If you enter an "A" in the "Class" field, you can inquire into both open
and paid invoices for the vendor.
Reports:
- Open Payables report by vendor,
property, or general ledger date.
- Cash requirements report
- Aged accounts payable report
©2003 Avatar
Systems, Inc. |
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