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General Ledger
The Avatar400 general ledger allows the user to keep 12 months open at a time.
In addition, another 12 months can be kept prior to the last accounting period
that is currently closed. Once an accounting period is closed, the user can open
up that period and make adjusting entries by simply changing one corporation
control record. These prior period adjustments can also be made into closed fiscal
years. Once transactions are older that 12 months they are moved into the G/L
history files where they can be inquired into, or printed on history reports.
When entries are made into the system, your companies share of the expenses are
created immediately. This allows you to run reports at any time and reflect either
your company's share, or 8/8ths.
In addition to keeping the detail of all entries made to the general ledger,
the system also keeps yearly and monthly balance records. This allows the user
to inquire, or run reports at the balance level, which is much faster than looking
at all the individual entries.
- Ability to see entries at the detail or balance level
- Ability to have 2 years of detail in the current general ledger detail
file
- Balance records from inception-to-date
- Flexible reporting capabilities
- Multiple accounting months open at same time
- Prior period adjustments into current or closed years
Inquiry Screens:
The system gives the user the ability to inquire into the general ledger detail
and balances.
Detail
The screen below allows you to select the general ledger account number you
wish to inquire into, along with a property number and date to begin with,
if you choose.
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If
you want to see more information
about an entry you see on the screen,
you can enter the sequence number
of the entry and see the information
shown to the right. |
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Balance
 As
the system makes entries to the general
ledger detail file, it is also updating
the general ledger balances. These
balance records show the total of general
ledger detail on a month-by-month basis.
You can inquire by account, or by account
at the property level. If you are inquiring
into a production revenue account,
you can look at either the dollar amounts,
or the volumes for the product.
Reports:
- Detailed general ledger
- Trial balance
- User defined Subledgers
©2003 Avatar
Systems, Inc. |
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